How to Successfully Conduct a Board Room Meeting

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A board room meeting is an official gathering of the company’s leadership with a focus on oversight, governance and the process of making decisions. These meetings can be scheduled regularly (such as quarterly or monthly) or ad hoc, according to the urgency of the situation.

A well-organized agenda will guide the flow of meetings in the boardroom making sure that all crucial issues are addressed within the time allocated. It is also essential to keep meeting minutes brief and clear so that board members can review them later or pass to other stakeholders.

The most productive meetings conclude with a list that includes follow-up actions and tasks for the board between meetings. Boardable’s Minutes Maker features allow you to quickly draft minutes of board meetings and publish them for distribution, and the Task Manager allows you to assign specific tasks to individual board members. Distribute minutes as fast as you can, at least one week following the next meeting. This will ensure that everyone is aware of their duties and responsibilities.

It is essential to create an environment that encourages respect and collaboration. Encourage different viewpoints and use the communication tools of the board portal to promote active listening.

It is also beneficial to have regular informal gatherings outside of the boardroom to inspire camaraderie and more natural conversation during your formal meetings. This is especially useful for companies with an international presence, where you can take the board to operational areas and observe how things go on the ground. This will allow the board to become more involved in the business, and will help the bottom line.